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Business and Management

How to improve your RFP response process

An RFP response process is an efficient workflow that clarifies roles, responsibilities, and timelines to help an organization meet the issuer’s deadline. A great RFP response process is practiced by an entire team. RFP contributors come together to build the process, and they follow it consistently.

You can choose the best rfp response procedure to win your RFP proposal. Here are some steps to improve the RFP response process


Step 1: Track Only Bids You Can Win

How high was your participation before the ad? RFP is not the best time to make calls. Chances are definitely better if you're asked to respond to an offer because a sale or presale contacted a prospect, or you responded to a request for information (RFI), or the prospect did an in-depth study of you and your competitors.

Step 2: Focus on content

If you have a content library, make sure it is up-to-date and the content is clean and reusable. Develop content in such a way that it can be flexibly adapted or fully utilized. Everything should have a consistent sound to reduce editing and review time on the back end.

Step 3: Define clear roles and responsibilities

Have a project plan that highlights expectations. Someone has to own and manage it to hold team members accountable for deadlines. Unless you have a full-time bid manager, it can be difficult to find a better reason to hire one than improving yourself and having your own RFP response process.

Step 4: familiarize yourself with your resources

The better you know your resources, the better you will meet the right people at the right time. Determine your preferred communication channel and respect it. RFP has multi-channel integrations to make things easy, including email, Slack, Microsoft Teams, Google Hangouts, and Jira.